Using the Income Calculator​

This calculator is designed to help you estimate your annual income based on your therapist level, the number of treatments you aim to deliver each week, and the number of weeks you plan to work across the year. It’s a planning and goal-setting tool — not a guarantee — and works best when used alongside realistic expectations of clinic life.

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Understanding Availability vs Booked Treatments

When using the calculator, it’s important to remember that your available hours and your booked hours are not the same thing.

As a general guide, therapists should expect to fill around 80% of their available appointment hours on average — particularly if you are newer to the clinic or still building a loyal client base.

For example:

• If your goal is to complete 20 treatments per week, you will likely need to open availability for 24–25 treatment hours per week.

• As your client base grows and you develop more regular, returning clients, your fill rate will naturally improve over time.

This is completely normal and part of the growth process for every successful therapist.

 

Allowing for Real-World Variables

It’s also important to factor in the realities of day-to-day clinic life, including:

• Therapist sick days

• Client cancellations due to illness

• Late cancellations

• Occasional no-show appointments

While we work hard to minimise these through clinic systems and policies, they are an unavoidable part of healthcare and service-based work. These factors mean that even highly skilled and well-booked therapists will not fill 100% of their available hours, every week of the year.

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Using This Tool Effectively

When using the calculator:

• Be honest and realistic about your availability

• Build in a buffer by opening more hours than you aim to fill

• Review your goals regularly as your client base grows

• Have open conversations with your Clinic Manager about sustainable hours and income targets

This calculator is most powerful when paired with consistent clinical care, strong client relationships, and ongoing professional development — the foundations of building a full book of raving fans.

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